Passcode — Deeba Shaik

Making shared equipment lending easier to track and manage

Passcode inventory dashboard for tracking shared equipment

Problem

Institutions that lend shared equipment often rely on spreadsheets and manual processes to track inventory, borrowers, overdue returns, and damaged items. When those records aren’t consistently updated, equipment managers are left chasing down items manually—creating financial loss, accountability gaps, and limited evidence when disputes arise.

Solution

Passcode is an enterprise equipment-tracking system designed around the moment that matters most: check-out and check-in.

Using barcode-based workflows, Passcode gives equipment managers one place to lend and return items, monitor inventory, identify overdue equipment, review borrower history, and document damage or loss. The dashboard surfaces critical information at a glance while maintaining a traceable history of each item throughout its lifecycle.

A traceable workflow from lending to return

Passcode research summary showing pain points for borrowers, equipment managers and administrators — Research highlighted accountability and visibility gaps across borrowers, equipment managers and administrators.

Passcode barcode-based equipment check-in interface with a return cart — Barcode-based returns keep condition details and multiple items within one workflow.

Passcode damage-reporting form with barcode, condition, photos and comments — Damage reporting creates evidence and a traceable condition history.

Passcode add-item form with product, procurement and asset inventory details — Adding inventory connects procurement details, asset IDs and barcode generation.

Passcode inventory table showing item status, borrowers and condition — The inventory view surfaces item status, recent borrowers and condition at a glance.